Webteam Report

Next Meeting: Tuesday July 22, 4:15

Up for grabs - Add to a web team member's queue. Take any with your name on it. Just notes from our team meeting - Linda

• Maddy  follow up w Ann Panthen on Annual Survey 
• Linda - Do gmail / Kanittha solution with Maddy

Sydney Curts  - Last update 7/18/25

In queue​

• Find a place to put 4th of July photos on website.
• Redesign Marketing and Communication webpage.​

​Completed recently 

• Create mockup of membership directory and share with Carol and Theresa
• Move web team training pages from Home tab to MarCom tab in nav bar.
• Added Ann Prisland's July 4th photos to our shared Photos folder in Google Drive.
• Posted the July Board meeting minutes.
• Added more information and URL to John Lewis calendar event. Linked on the homepage.
• Added 7/17 John Lewis event and 7/16 Voter Ready meeting to Google Calendar
• Updated community events home page item with new photos and John Lewis event. I will continue to update this box as needed.
• Removed July 4th events from home page
• Added July board materials to Google Drive and published to website.
• Update community events home page item
• Added May new members to page 
• Added Be The Light to calendar
• Work with Ann Prisland & Karen Kane on notice for upcoming community events.
• June Board agenda and team reports
• ​Announcement to Members: Guidelines on political activity
• May 25 radio interview with Jane Santogrossi and Carol Baxter
• Remove Rule of Law from home page
• Home Page Rule of Law
• Newsletter notice on home page
• ​Minutes May 25 Board of Directors

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Maddy Green -  Last update 7/11/25

In queue​

• Annual Survey on Board of Directors information page
  • awaiting document, LB plan to reach out again last week of June
• Clean out secretary gmail
• Long term: re-design member page with Linda 
  • discussing with Carol and Theresa

​Completed recently 

• 7/11 Add ACLU online panel to google calendar and home page
• 6/24 Photos from annual meeting added to home, member and board page with info
• 6/24 July 4th event and monthly board meetings added to calendar 
• ​donate from nav menu to buttons
• updated LWVCC secretary information with help from Laura Lyon
•  July 4 parade - created an item on home page and LWVCC Events blog
• add June 2025 meeting minutes to google doc and board page

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Sara Kelley -  Last update 7/16/25

In queue

• Discuss redesign of MarCom Team pages with Sydney - Include James, Kanittha, Joan as appropriate. 
• Set up meeting between web team members and Voter Ready leaders 
• Set up meeting between web team and Member Services leaders 
• Recruit a graphic design volunteer to manage and assist with requests 
• Develop a plan for managing digital photos with MarCom and team leads 

Completed recently

• text

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Mary Ellen Wuellne​r-  Last update 6/20/25

In queue

• July Voter newsletter - I will add July to homepage and move May Voter to Newsletter page - on July 1
• YOCE page - Will work with Rhonda to update YOCE page
• August Voter - train Maddy and Sydney how to add Voter to homepage and newsletter page

​Completed recently 

• ​item

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Linda Bair -   Last update 7/17/2025

In queue

• ​Discuss Canva access options with Kanittha. We're in agreement on the ways to do this in theory. Share result with Sara. 
• Send email to tbd's of the Team Gmails spreadsheet. See if there's a response. Update the spreadsheet and send to James (plus Sara and Kanittha). James and Sara might want to take it to the Board at that point for direction. If the answer is to try to get teams to use the Team Gmails, James will start the follow up. Over time, need  assistance to Teams on forwarding plus education in repeated zoom meetings. It's a project and teams will take time to adopt, if that's the LWVCC's policy. 
• Work with Kanittha, James and Sara on generic email spreadsheet questions. Afterwards, share with all webteam members.  est 1 hour LB to contact Kanittha. 
• Prepare Google Drive walk through for Board. est 1 hr
• Redraft Status of Password Protected Documents for discussion w Sara. She will send to Jane. est 1.5 hours
• Draft new webpage on Documents for League members (member directory and team reports) for discussion. Move Team Reports there also. Discuss with Sara/others as appropriate.  Estimate 3/4 - 1 hour. 
• Contact LWVIL re Canva Pro account
• Old - list of current team responsibilities​ for MarCom (old task) Need to recover/find gathered information. 
• Pending - post LWVCC partners on website after rec from Sara Kelley. 3/2, drafted a spot on the Team Leadership page for the future list. 

Completed recently 

• 7/18 - Format Tip Sheet for Marcom Requests for SK 2 hr. 
• 7/18 -  Team Report Guidelines. Send to Laura, Joan, Sara. (Word, font, size, headings) Laura to send out note to team leads on consistent format and size. about 2/3 finished. 1 hr.
• 7/14 - Drafted  items for transition (web sections and team contacts, describe Canva responsibilities, describe org of Google Drive and make recommendations) 2 hr - about 3/4 done. 
• 7/14 - Added two events to Calendar (August 9 and August 17) from Sara. Forwarded third event (YOCE Student Ambassador Training September 28) to Sydney. 15 min.
• 7/13 - Located old notes on photos. Sent to Sara and Sydney for their meeting on 7/14. 30 min.
• 7/13 - Located old Newsletter posting instructions for Mary Ellen for use in August with web team. 20 min.
• 7/13  - MarCom meeting and meeting on Generic team emails. 1.5 hr.
• 7/10 - Reformat  Generic email spreadsheet for Kanittha Fay. 1. 5 hr.
• 7/9  - Note to Maddy re Secretary gmail access.  Also added her to webmaster forward, pending her acceptance. 30 min.
• 7/5 - Posting to Board Information page - detailed note to Sydney. Expect Saturday to to webmaster gmail from Laura.  30 min.
• 7/5 - Canva Fee - Note to Sara and Deb Busey 15 min
• 7/4  Webteam Gmail forwarding discussed with Sydney. Documentation stored online. 1 hr
• 7/3/ Research on Google mail forwarding using filters and documentation. 1.5 hrs

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Web Content Editor Skills

• Willingness to be trained in use of Weebly. 
• Comfort with editing text online. 
• Attention to detail and responsiveness to urgent requests. (Not all requests are urgent.)
•  In general direction comes from team lead of Marketing and Communications team but will also be requests and input from various LWVCC teams. (Use your judgement but if unclear, talk with Marketing and Communications lead to resolve.) 
• Attendance at monthly or bi-monthly Marketing and Communications team. Willingness to review summary documents for accuracy of the team as requested. 
• Willingness to learn about the League of Women Voters (over time, if not familiar already),/.